Overview of EMSystem Version 2 Implementation

Recommended Configuration

Hardware

Software

Windows, Unix, Mac OS
Internet Explorer 5.5 or newer (can use Netscape 4,75(newer if possible, but not Netscape 6))

Communications

Requires Internet Connection to www.emsystem.com.
Dedicated 24x7 connection is ideal. This is the only way to receive all information over the system. This is not necessary for facilities that anticipate occasional use for checking status of hospitals for transfer.

Access Issues

Facilities currently using EMSystem will be able to maintain their current passwords. On the implementation date the facilities will be forced off EMSystem and when you log-on again Version 2 will be on the screen.
New facilities will receive their passwords from the regional administrator. Some facilities will initially receive read only and later receive read/write password.
Some facilities will be better served with permanent read only capabilities.

Log-on and Use

Log-on to www.emsystem.com and accept the disclaimer.
Current facilities should be visible. To do status changes for your facility, click on the current status (open, caution, etc.) and update to your new status. Multiple check boxes are included for category reason within the status. You must click the status and click the appropriate category reason(s) that apply. It is our hope that you attempt to use these check boxes and keep typing to a minimum (allows for better data collection).
Click save.
All hospitals are visible under the “View” tab and “Resource Type” submenu.
Regions can view their own area (you may want to include the air resources) by setting up a “Custom View” under the “Preferences” tab.

To do this click on the “Preferences” tab and then click on the submenu of “Customized View“. Put check makes next to the regions you want to view.
Then click setup and click all the facilities within the chosen region.
Click save.
When you return to the “View” tab, click on the submenu of “Custom View” and your selected region should be visible.

Additional Information

Review the sections under “User”, “Preferences”, and “Reports” tabs. Primarily your facility’s EMSystem administrator should use these areas.
Once a facility logs out, you will need the user name and password to log-on again.
Keep the password and log-on information restricted to appropriate personnel.
The computer will ask for routine update of your status at eight hour intervals.
Review EMSystem handout.

MCI Addendum

When monitoring EMSystem, an Alert can be activated from Albuquerque or Santa Fe Base advising of an MCI (multi casualty incident). It will include the type of disaster and other relevant information.
When an MCI is activated, notify the Emergency Physician and appropriate hospital administrative and supervisor staff per your hospital policy.
Confirm the number of patients that your hospital can receive (Number of red, yellow, and green status patients).
Go to the “Update” menu -> “MCI Capacity” and update the numbers that your facility can accept.
The screen should default back to the view screen.
Depending on the nature and extent of the disaster, Albuquerque or Santa Fe Base may request an update of your MCI receiving status.
Albuquerque or Santa Fe Base will notify all hospitals when the MCI is complete.

Contact Information